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My Business
Invoice
Invoice No:
INV-001
Date:
2026-09-22
Due Date:
Upon receipt
Billed To
Acme Ltd
Client Address & Contact Details
Status
Unpaid
#
Item Description
Qty
Unit Price
Amount
Notes
Thank you for your business! Payment is appreciated within 15 days.
Terms & Conditions
Goods/services once sold are subject to standard warranty terms.
Subtotal
0.00
Tax10% Excl.
0.00
Discount
-0.00
Total
0.00
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Free UK invoice generator with optional VAT
Use this free invoice template to prepare a pound-sterling bill for a project, delivery or service. The UK editor includes an editable VAT rate, business tax details and a separate supply date. Its layout is suitable for a straightforward document with one tax rate.
If you are learning how to make an invoice, begin with the customer’s agreed billing details, the work completed and the payment deadline. Check these against the preview before exporting your PDF invoice. Unlike static invoice templates, this editor recalculates amounts when you change a quantity or price; you still choose the correct VAT treatment.
What to check on a UK invoice
Include a unique identification number, supplier and customer details, a clear description, supply and invoice dates, amounts charged and the total owed.
Use the appropriate business name and address details for your business structure. Sole traders and limited companies have specific identification requirements.
When issuing a VAT invoice, check the additional VAT particulars, including registration and tax information. The standard invoice checklist alone is not a full VAT checklist.
How to create your GBP invoice
Add your trading details and VAT registration number where applicable. Enter your customer and GBP line items.
Set the supply or service date under Local invoice & tax details. Review the separate invoice date and payment deadline in the preview.
Choose no tax or the relevant VAT treatment and rate. The 20% preset is editable; inspect the tax amount before downloading and sending the PDF.
Example: VAT added versus VAT included
For an illustrative £500 service at 20% VAT, tax added produces £100 VAT and a £600 total. If the agreed £600 price already includes 20% VAT, its net amount is £500 and the VAT portion is £100. Adding another 20% to that inclusive price would produce the wrong result for this example.
Try this sample in the editor
Invoice to Oak Workshop
1 x Design service @500
Choose tax added and 20% to reproduce the £600 total. For the inclusive illustration, change the item price to £600 and select tax included instead.
A VAT preset does not establish your registration status or the treatment of a supply. The tool does not handle mixed-rate line taxation, submit VAT returns or connect to Making Tax Digital. Keep the PDF and the records required by your bookkeeping process.
Download a copy for your records. Drafts save in this browser, do not sync between devices, and may be lost if site data is cleared.
United Kingdom invoice questions
Can I create an invoice without VAT?
Yes. Select no tax and review the document before sending. The app does not decide whether you should register for VAT or charge it on a particular supply.
Is the supply date the same as the invoice date?
They are separate fields because the work or supply can occur on a different date from issue. Enter the relevant dates for your transaction rather than relying on the default issue date.
Can I add a payment reference?
Add the agreed reference and payment instructions to the invoice notes. Confirm the details in the downloaded document; the app does not initiate a bank transfer.
